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Human Resource Management in Bangladesh A Study on EXIM Bank Limited [pic] May, 2010 Human Resource Management in Bangladesh A Study on EXIM Bank Limited May, 2010 Declaration I do hereby declare that this report titled Human Resource Management in Bangladesh: A Study on Exim Bank Limited submitted by me to Northern University Bangladesh, for the Degree of Business Administration is an original work. It has not been submitted earlier party or wholly to any other University or Institute for any Degree, Diploma, Associate-ship, Studentship, Fellowship, or Prize. …………………………… (kanis akter shimu) ID: BBA 050301540 Major: HRM Minor: Marketing Department of Business Administration Northern University Bangladesh Certificate of Supervisor

With regard to this report Human Resource Management in Bangladesh: A Study on Exim Bank Limited submitted by Kanis Akter Shimu, for the Degree of Bachelor of Business Administration, I certify that: 1) She has carried out internship under my direct supervision and guidance (for three months) and that the manuscript of the report has been scrutinized by me and ) The final composed copy of this, which is being submitted to the Northern University Bangladesh, has been carefully read by me for its material and language. ………………………… ………………………….. (Professor Dr. Abdul Awal Khan ) (Professor Sheikh Ashraf Ali Ph. D) Head, Department of Business Administration Professor of Management Northern University Bangladesh Northern University Bangladesh Letter of Transmittal 31. 05. 2010 To Professor Sheikh Ashraf Ali, Ph. D Northern University Bangladesh

Dhanmondhi, Dhaka Subject: Letter of transmittal Sir, I am submitting my internship report on Human Resource Management in Bangladesh: A Study on Exim Bank limited. I have collected as much information as possible from banking activities of the Exim Bank Limited. Three month’s work on this organization was a worthwhile experience for me as it was in such a reputed organization. It is a great pleasure for me to present you with the report as a requirement of the Bachelor Degree. I believe that this internship program has enriched both my knowledge and experience.

Obediently Yours, ……………………… (kanis akter shimu) ID: BBA 050301540 Major: HRM Minor: Marketing Department of Business Administration Northern University Bangladesh Acknowledgement At the beginning, I am very grateful to almighty Allah for giving me the strength to finish the internship report as a part of my BBA Program. I am obliged to Northern University Bangladesh for giving me such on opportunity to express my real life working experience to them. I am also thankful to my supervisor. Professor Sheikh Ashraf Ali Ph. D for his kind guidelines and evaluations.

This paper is the out came of my practical work at Exim Bank Ltd. Mirpur Branch after 90 days of working & collection. I have got sufficient help & co-operation from Exim Bank officials to prepare their report. I thank all the officers and staffs. I am very much thankful to honorable HR Vice-President & Head of the HRE of Exim Bank Shah Mohammad Abdul Bari, Branch Manager Mr. Mosleh Uddin Ahmed, Ezaz Ahmed Khan (Executive officer, Account’s Department), Abdullah Al Mohammed (Principle officer & in Charge Foreign Exchange), Khandakar Reza Mahmod Ahsan (Principal Officer, General Bank) for their cordial cooperation.

It will be ungrateful it I don’t mention the name of Farjana Mustary (Officer), Md. Badrul Alam(Executive officer), Mohammad Shahajalal Mazumder (Senior officer, HRD) and Delower Hossain (Executive officer, HRD). They helped me a lot while working Exim Bank Limited for giving me their valuable time. ……………………… (Kanis Akter Shimu) BBA 050301540 Major in HRM Minor in Marketing. Department of BBA. Abbreviation Used Abbreviation |Full name | |ALM |Asset Liability Management | |ALCO |Asset Liability Committee | |EXIM |Export Import | |EXIM BANK LTD |Export Import Bank Limited | |FDBP |Foreign Documentary Bill Purchase | |HRM |Human Resources Management |HRD |Human Resources Division | |IBA |Institute of Business Administration | |ICCA |Internal Control and Compliance Division | |LDBP |Local Documentary Bill Purchase | |MANCOM |Management Committee | |MTO |Management Trainee Officer | |NPI |Net Profit Income | |PA |Performance Appraisal | |PAS |Performance Appraisal System | |ROA |Return On Assets | |SME |Short & Medium Enterprise | |SWIFT |Society for Wide Interbrain financial Telecommunication | |TAO |Trainee Assistant Officer | EXECUTIVE SUMMERY

Modern Banking is an outcome development driven by changing financial activities & life style. It offers the widest range of financial services specially credit, saving & payment services perform the widest range of financial function of any business firm in the economy. Exim Bank Limited was established on 3rd August, 1999 under the Leadership of Late Mr. Shhajahan Kabir, founder chairman who had a wing dream of floating a commercial bank which would contribute to the socio-economic development of our country. Exim Bank Ltd. sets success in very short time; the main reason of success is their skilled employees & highly trained up employees. However, Exim Bank’s all are recruitment examination taken by IBA Institute if Business Administration) and they select the highest skilled worker among the all candidates. I have worked there for three months as a requirement of the internship phase of BBA program under the Department of Business Administration, NUB. Human resource management can be defined as a process of procuring, developing & maintaining competent human resources in the organization. So that goals of an achieved in an effective & efficient manner. Human resource management can be defined as a process of procuring, developing & maintaining competent human resource in the organization so, that goal of an organization are achieved in an effective and efficient manner.

Human Resource Management ‘The policies and practices involved in carrying out the “people” or human resource aspects of a management position, including recruiting, training, rewarding, and appraising. Division of Exim Bank is one of the most valuable departments with the responsibilities of staffing, training and development, organization development, performance appraisals, rewarding, control and maintenance etc. The Human Resource of Exim Bank is exactly well thought and perfectly managed. Exim Bank is committed to focus all its energy on its customer as well as its employees. This is sure a strong Human Resource practices will help Exim Bank to pave the way leading outmost destination.

Human Resource Division in Exim Bank is under massive reconstruction program ensure the future benefits and high corporate culture and the secured place of contribution and dedication the experience and the exposure of high professionalism. Table of contents |Chapter No |Description |Page no. | | |Declaration | | | |Certificate | | | |Latter of

Transmittal | | | |Acknowledgement | | | |Abbreviation Used | | | |Executive Summary | | |One |Introduction & Background |1-4 | |1. 1 |Introduction |2 | |1. 2 |Objectives of the Study |2 | |1. 3 |Methodology |3 | |1. |Limitation of the Study |3 | |Two |Profile of the Organization |5-24 | |2. 1 |Background of the Organization |6 | |2. 2 |Exim Bank at a glance |7 | |2. 3 |Mission of the study |8 | |2. |Vision of the study |8 | |2. 5 |What the bank offers |8 | |2. 6 |Corporate information of Exim Bank Ltd |9 | |2. 7 |Objectives of the study |10 | |2. 8 |Board of directors |10 | |2. |Management Team |12 | |2. 10 |Automation in EXIM Bank |14 | |2. 11 |Branch Expansion |16 | |2. 12 |Asset and Liability Management |17 | |2. 13 |Depart and Division of Exim Bank Ltd |18 | |2. 4 |The correspondent and merchant banking |21 | |2. 15 |Product & Service of the Bank |22 | |2. 16 |Operation Area of the Exim Bank Ltd. |23 | |2. 17 |Social Commitment of the Exim Bank Ltd |24 | |Three |Activities of HR Department |25-45 | |3. |Human Resource and Management |26 | |3. 2 |Duties of HRD |26 | |3. 3 |Function of HRM |27 | |3. 4 |Recruitment |27 | |3. 5 |Recruitment Policy of the Exim Bank Ltd. |28 | |3. 6 |Selection |30 | |3. 7 |Selection Procedure of Exim Bank Ltd. 30 | |3. 8 |Training & Development: |35 | |3. 9 |Management Development of Exim Bank |36 | |3. 10 |Motivation Function of HRD of Exim Bank Ltd. |37 | |3. 11 |Compensation & Benefit |38 | |3. 12 |Performance Appraisal System (PAS |41 | |3. 3 |Method of PA |42 | |Four |My position |46 | |Five |SOWT Analysis |48-51 | |5. 1 |Strength |49 | |5. 2 |Weaknesses |50 | |5. 3 |Opportunities |50 | |5. |Threats |51 | |Six |Findings of the Study |52 | |Seven |Conclusion & Recommendation |54-56 | | |Conclusion |55 | | |Recommendation |56 | | |References |58 | | |Appendix |59 | Chapter – One Introduction & Background 1. 1 Introduction Human Resource Management plays a very much important role for every business organization. It helps the organization to run perfectly & to achieve the organizational goals. Naturally employees develop themselves day by day.

They make any work broken down & divide it into small & small job, which helps to do the work more effectively; When we hear this word of Human Resources Management” naturally we think that it is related to human activities. As part of the internship program of Bachelors of Business Administration course requirement, I was assigned for doing my internship in Exim Bank Limited for the period of 90 days starting from 25 January, 2010 to 24 April, 2010. During my Internship period in Exim Bank Ltd, at Mirpur Branch. I learn many things of Human Resource Management. 1. 2 Objectives of the Study Main objective: The main objective was to find the out overall condition of Human Resources Management in Bangladesh analyzing the performance of Exim Bank Limited . Special Objectives: To acquire indepth knowledge over Exim Bank Human Resource • To develop work flow & their inter divisional dependencies. • To learn about recruitment & selection procedure of the Bank. • To know about appointment, placement, compensation, transfer procedure. • To identify training & development methods applied in the Bank. 1. 3 Methodology This report has been prepared on the basis of experience gathered during the period of internship from January, 25 to April 24, 2010.

For preparing this report, I have undertaken group discussion, collected data and sent some questionnaire to the selected officers and other employees. During I have collected my information & data from the ollowing sources, which helped me to make the report. The source has been divided by two parts. Such as: Primary Sources: • Oral interview of the responsible officers. • Personal experience gained by visiting different desks during internship period. • Official records of Exim Bank Limited. Secondary Sources: • Annual Reports of Exim Bank. • Relevant Papers & different books. • Manual of different departments. 1. 4 Limitations of the Study Therefore, the views expressed in this report are likely to be restricted by limitations. So, lack of experience in preparing the report it also a limitation. ? The officials had been unable to provide me with information due to their huge routine work. Many officials of the branch are not well informed about different systems of Exim Bank. ? The Officers are very co-operative but they are too much busy to give time to get knowledge about practical activities. Chapter –Two Profile of the Organization 2. 1 Background of the Organization Exim Bank Limited was established in 1999 under the leadership of Late. Mr. Shahjahan Kabir founder Chairman who had a long dream of following a commercial Bank, which would contribute to the Socio-Economic development of our country. The Bank started functioning from 3rd August, 1999 with Mr. Alamgir Kabir, FCA as the advisor & Mr. Mohammad Lakiotullah as the Managing Director.

Both of them have long experience in the financial sector of our country. Initially the Bank was known as the BEXIM Bank Limited, which strings for “Bangladesh Export Import Bank Limited”. But for some legal constraints the bank has to change the name and according to the proposed name of Governor of Central Bank at that time it was named as the Export Import Bank of Bangladesh Limited on in short Exim Bank Limited. With the pragmatic decision and management directions in the operational activities the bank has earned a secured and distinctive position the banking industry in terns of performance growth of the bank is excellent management. The Authorized capital & Paid up capital of the bank are 3500. 00 and 2677. 5 (Tk. in Million). The bank has migrated all of its conventional banking operations into Shariah Banking since July 01, 2004. 2. 2 Exim Bank At: a Glance ? Name: Export Import Bank of Bangladesh Limited. ? Essence: Local Bank Global Network. ? Legal Form: A Shariah bases Islamic Bank. ? Nature of Business : Shariah based commercial banking with different investment and deposit schemes. ? Registered officer: Printers Building(5th Floor) 5 Rajuk Avenue,Dhaka. Phone # 95566764, 9566417. Telex :64527 EXIMHO. BJ Fax : 880-2-9556988. E-mail : [email protected] com www. cximbankbd. com. ?

Date of incorporate: June 02, 1999. Inauguration of first Branch: August 03, 1999. ? Chairman: Md. Nazrul Islam Mazumder. ? Secretary: Mr. Md. Golam Mahbub. ? Managing Director: Mohammad Lakiotullah. ? Authorized Capital: 5763,886,880 Tk (2008) ? Paid up Capital:267,774,6000 Tk (2008) ? Converted to Islamic Bank: July 01,2004. ? Slogan: Together Towards Tomorrow. ? Target Customers: Individual & Corporate customer. ? Deposit: 57,586,991,798 (2008) ? General Investment: 53,637,677,103 (2008) ? Foreign Exchange Business: 156434. 57 Tk (2008) ? Number of Branch: 44 (2009). ? Total Manpower: 1440 (2009). 2. 3 Mission of the Bank The mission is started the following bullets: To be the finest bank in the banking area of Bangladesh under the Shariah guidelines. ? To become a trusted responsibility of customer money & their financial advisor. ? To make them stock superior & rewording to the customers / share holders. ? To display team sprit & professionalism. ? To have a sound capital base. ? To provide high quality financial services in export and import trade. ? To provide excellent quality customer service. 2. 4 Vision of the Bank The gist of the vision is “Together Towards Tomorrow” Export Import Bank of Bangladesh Limited believes in togetherness with its customer, in its march on the road to growth and progress with services.

To achieve the desired goal, there will be pursuit of excellent all stages with a climate of continuous improvement, because in Exim Bank, they believe, the line of excellent is never ending. Bank’s strategic plans and networking will strengthen competitive edge over others in rapidly changing competitive environments. Its personalized quality services to the customer with the trend of constant improvement will be corners tone to achieve their operational success. 2. 5 What the Bank Offers As a commercial Bank, Exim Bank provide all traditional banking services including a wide range of saving and investment Scheme products. Foreign Exchange and Ancillary ervices with the support of modern technology and professional management.

But the main stress of the bank is as the name implies: put on export and import trade handling and financing and the bank has became the pioneer in promoting Readymade Garment industries and one of the largest financer in this sector, since inception, the bank foresighted the bright prospects of garment sector and extended finance to the deserving and promises entrepreneurs. 2. 6 Corporation Information of Exim Bank Ltd. • Date of incorporation: June 02, 1999. • Inauguration of First Branch: August 03, 1999. • Authorized Capital: 350. 00 Crore. • Paid Up Capital: 267. 774 Crore. No of Branches (2008): 44. • Proposed Branch: 10. Credit Rating: • Long Term: A (Adequate safety) • Short Term: ST-2 ( High Grade) • Notification of reporting: May 26, 2009. Registered Office: SYMPHONY Plot No-SE (F)-9, Road No-142. Gulshan Avenue, Dhaka-1212. PABX No. 880-2-9889363, Fax : 880-2-9889358. Website: www. eximbankbd. com, SWIFT: EXBKBDDH. Auditors: Hoda vasi Chowdhury & Co. Chartered Accountant BTMC Bhaban (8th level), 7-8 Karwan Bazar, Dhaka. 2. 7 Objectives of the Bank The word ‘Exim’ implies the meaning of its ‘operation’ To Achieve the desired goal, it has the intention to pursuit of excellence at all stages with a climate of continuous improvement.

Eventually the bank emphasizes on the following activities: • Providing high quality service. • Providing efficient service. • Maintaining corporate & business ethics. • Being trusted repository of customer’s money and their financial adviser. • Making its products superior and rewarding to the customers. • Display team sprite & professionalism. • Enhancement of Shareholder wealth. 2. 8 Broad of Directors Chairman Mr. Md. Nazrul Islam Mazumder Director Mr. Mohammad Abdullah Mrs. Nasreen Islam Mrs. Nasima Akhter Mr. A. K. M. Nurul Fazal Bulbul Alhaj Md. Nurul Amin Mr. Zubayer Kabir Mr. Md. Habibullah Mr. Md. Abdul Mannan Mr. Abdullah Al-Zahid Shapan Mr. Mohammad Shahidullah

Managing Directors Mr. Kazi Masihur Rahman Company Secretary Mr. Md. Golam Mahbub Board of Directors The board of Exim Bank consists of 13 Directors including and independent Director. Board Members includes person of high caliber with academic and professional qualifications. In line with the directives of the regulatory authority. The Board looks after the corporate philosophy, policy issue making rules and procedures, approving business targets, strategy etc. The Board formed two key committees one of which is Executive Committee and another is the Board Audit Committee. Executive Committee: The Executive Committee companies of 12 Members.

The Committee takes decision the routine and operational matters, ensure implementation of policies, approves investments and other business proposal beyond delegated power of management. Audit Committee: The Board Audit Committee consists of members including an Independent Director. The Committee carries out business according to guidelines of the Bangladesh Bank. The inspection reports on the affairs of the branches as well as Head office are presented before the committee for perusal. The summery of inspection reports of Bangladesh Bank audit team are also placed before the committee. The Director keeps regular vigilance on the banking activities through the audit committee in order to ensure better internal control system.

A report regarding compliance of the corporate governance guidelines of Securities and Exchange Commission is attached at Annexure I, II, and III & IV. 2. 9 Management Team Managing Director Mr. Kazi Masihur Rahman Additional Managing Director Mr. Ekramul Hoque Deputy Managing Directors Mr. Md. Sirajul Islam Bhuiyan Dr. Mohammad Haider Ali Miah Executive Vice-Presidents Shah Md. Abdul Bari Mr. Md. Karimuzzaman Mr. Sirajul Haque Miah Mr. Md. Fazlur Rahman Mr. Khondoker Rumy Ehsanul Huq Mr. Mohd Alamgir Mr. Khondoker Nayeemul Kabir Mr. Sheikh Moyeen Uddin Management Hierarchy of Exim Bank Limited [pic] 2. 10 Automation in EXIM Bank In today’s global business scenario, particularly in banking sector, technology plays a vital role.

IT helps the Financial Institutions in executing all sorts of customer friendly banking operations with cost efficient services. Technology has become an aide of necessity rather than option in financial institution(s). Keeping this in view, the bank has already computerized all of its Branches from day one of its opening. However, under a comprehensive strategy of 3-phase state-of-the-art automation program, the Bank, in its first phase, has connected all the branches through Wide Area Network using VSAT, optical fiber, radio link and Digital Data Network (DDN) connections for providing any- branch-banking services to its valued customers and our customers are currently enjoying ny-branch-banking facility through our network of 44 branches. The second phase started from the middle of last year. In this phase, Bank has procured a centralized Shariah based Core Banking Software – Temenos T24. Temenos is a Switzerland based software company devoted for developing software for the banking and financial institutions. Its software is reportedly running in more than 445 banks and financial institutions around the globe. The bank has already completed the construction of a centralized Data Center with all modern equipments and devices at Dhanmondi Tower, Dhanmondi. Procurement of hardware and other related software has been completed.

A team of 20 members of executives and officers have been trained on the implementation of the Core Banking Software from Chennai, India. This team is now working on the implementation process of the banking software. After having successfully completed the necessary customization and UAT, the new centralized Core Banking System (CBS) will be initially implemented in three branches and Head office of the bank by October 2008. Then the CBS will be gradually rolled out all other branches. In the 3rd phase of Bank’s IT strategic plan, incorporation of different electronic delivery Channels like ATM, POS, Internet banking, mobile banking etc. will be done in the year 2009.

After completion of the 3rd phase, the bank is expected to become a technologically advanced financial service provider – centralizing its information collection, processing, storage and dissemination with a prime objective to ensure cost effective banking services for maximizing the customer’s satisfaction through state of the art technology. This will enable the Bank to deliver a leap in efficiency towards cost leadership. 2. 11 Branch Expansion During 2008 Bank has opened 09 (Nine) new branches at different commercially important location of the country and, thus, the total number of branches raised to 42 (Forty Two). Out of total 44 branches, 44 are located at the prime business centre of rban areas and remaining 09 branches are at rural areas of the country. The following branches were opened during the calendar year 2008. |Sl. No. |Name of the Branch |Opening Date | |01. |Corporate Branch, Gulshan-1 |03. 11. 2008 | |02. |Pahartali |29. 01. 2008 | |03. |Rajshahi |19. 08. 2008 | |04. |Khulna |05. 01. 2008 | |05. |Kushtia |18. 08. 008 | |06 |Golapgonj |05. 11. 2008 | |07 |Muddaffargonj |28. 07. 2008 | |08 |Chhagalnaiya |17. 12. 2008 | |09 |Naria |21. 12. 2008 | 2. 12 Asset and Liability Management Effective and efficient management of Assets and Liabilities is one of the major constraints of progressive banking. Export Import Bank of Bangladesh Limited has a well organized Asset Liability Management Desk under direct supervision of a well formed ALCO.

ALM desk prepares different sorts of reports and interprets the results/outcomes of different financial and technical analysis. ALCO goes through these reports and takes all necessary actions to cope up with the situations at hand so that the Bank’s profit is maximized. Balance sheet risk is the risk most intently connected with the Bank’s profitability. The Balance Sheet risk is defined as potential change in earnings due to change in the rate of profit, foreign exchange rates which are not of trading nature. On the other hand, liquidity risk can be defined as the risk or chance of failure to meet up any withdrawal/disbursement request by a counter party/customer. The ALCO of EXIM Bank eviews liquidity requirement of the Bank, the maturity of assets and liabilities, deposit and lending pricing strategy and the liquidity contingency plan. The primary objective of the ALCO is to monitor and avert significant volatility in Net Profit Income (NPI), investment value and exchange earnings. Owing to the excellent management of assets and liabilities the Bank is growing smoothly and steadily.

2. 13 DEPARTMENT AND DIVISION OF EXIM BANK The following are the main divisions the structure and functions of each of these divisions are described below: Internal Control & Compliance: Internal control and compliance is considered as an eye of an organization the rimary objective of internal control system in a bank is to keep the bank to perform better through the use of its resources through internal control system. Bank identifiers its weakness and takes appropriate measures to overcome the same. Internal control and compliance of the bank strictly follows the Bangladesh Bank’s guidelines. There is a well designed guideline of internal control and compliance division (ICCD) to run their operational smoothly. As per care, risk management policy of Bangladesh Bank. ICCD performs their duties with 03 departments named, Audit & Inspection, Compliance and Monitoring department. In 2008 ICCD was able to complete its audit & inspection on each branch as per schedule as well as to report n time to management and the Board Audit committee.

As per guideline of care, risks management, MANCOM (Management Committee) conducts meeting regularly. The Committee reviews and supervise control system and inspection mechanism with policy and suggestion there of Internal Control and Compliance division of our Bank deserves the competency to introduce any effective control and compliance system and culture within the bank ins case of any changed circumstance. Financial Institute: The bank achieved significant progress through continuous growth in all the areas of banking operations in the year under review. It has successfully mobilized TK. 57,586. 9 million deposits from depositors and increased its investment (General) to Tk. 53,637. 68 million as on 31st December 2008 through its 44 branches. The total income and expenditure of the bank were TK 8356.

82 million and TK 5838. 43 million respectively during period under review. It earns and operating profit of TK. 2518. 39 million with an annual growth rate 31. 98% over that of the previous year. The return on Assets (ROA) after tax was 1. 38%. Shariah Council of the Bank: A learned Shariah council consisting 12 members who are prominent Ulema, reputed banks and eminent economists of country has been formed to guide, monitor and supervise the banking activities complying shariah principle since nspection of its Islami banking branches and thereafter transformation of its operation from traditional to gully Shariah based Islami Banking System Professor Mawlana Mohammad Salahuddin in the Chairman of the Council. Credit: The credit risk management department is assisted by the credit division which is mainly concern with the post approval function of the division. Duties and responsibilities of credit division are too focused on documentation, sitting the limit of system, monitoring and credit products. Credit Division ensures that no transaction is booked under expired limits online of credit accounts where security documentation or collateral have not been perfected. Human Resources Division:

Amongst all the factors that combine to contribute towards the success of an organization, none counts as much as people, EXIM Bank believe it in letter and spirit. As such in order to select right type of people the bank is maintaining a very transparent & neutral modus operandi as regards recruitments. Recruitments are usually done through open invitation of applications by advertisement in the national dailies. As on 31 December, 2009. The manpower position of this bank was as follows: |Sl. No. |Designation Catagory |No. of Employees (2009) | |01. |Executive |86 | |02. |Officer |1045 | |03. Sub Staff (Casual) |309 | |Total |1,440 | Exim Human Resources Division is in constant pursuit of providing for the optimum benefits and career support to its personnel through scores of mechanisms it has fashioned Exim Bank recreation a welfare center, Exim Bank foundation, and the library at the Training Institute, best performance Awards and so on 2. 14 The Correspondent and Merchant Banking Correspondent banks are the trade partners of international trade. Exim Bank has already achieved tremendous success in foreign exchange business.

The Bank has established correspondent relationship with 246 banks covering 117 countries across the world. Having been licensed by the Securities and Exchange Commission, the bank is going ahead to expand its product horizon by offering Merchant Banking service to the customer. The Bank has come out with a diverse range of portfolio investment products, suiting customer investment need and providing prompt advice and solution to capital market business problems. The whole process is meant for the customer benefit mostly simultaneously this will accelerate the business growth in the country’s capital market and boost up the profitability of the bank. 2. 15 Product & Service of the Bank Finance / Investment Corporate Finance. ? Industrial Finance. ? Lease Finance. ? Hire Purchase Finance. ? Commercial Investment. ? Real Estate Finance. ? Mode of Investment: o Murabaha. o Bai Muazzal. o Izara Bill Baia. o Wazirat Bil Wakale o Local Documentary Bill purchased(LDBP) o Foreign Documentary Bill purchased(FDBP) Saving Scheme: o Monthly Saving Scheme (Money Grower) o Monthly Saving Scheme (Money Grower) o Monthly The Deposit in years (SSS) E- Cash/ ATM Service: The Bank is currently providing Credit Card Service (master card) to the Privileged Mars of the bank in collaboration with Prime Bank, Floating VISA Card it & credit card Service is under Process.

SME Banking: SME Sector Can Play a vital role in National Economy and Social Development Through Creation of New Entry Prize and poverty alleviation , Exim Bank Started its operation by opening two SME Service Centre at Board Bazar, Gazipur and Sitakunda Chittagong. o EXIM Uddyog o EXIM Abalamban o Agricultural Banking In line with Mandatory Provision of Bangladesh Bank for Agricultural Investment, Exim Bank has already introduced an agriculture product named as Exim Buniyad, It is short term Rural investment program under agriculture investment scheme. 2. 16 Operation Area of the Exim Bank Ltd. Export and Import Trade handling & Financing, as a commercial Bank, bank’s do all traditional Banking business including the wide of saving and credit scheme products, retail banking and ancillary services mobile the support of modern technology and professional Excellency.

But our main focus is for obvious reason, on export and import trade handling and development patronization of private sectors. 2. 17 Social Commitment of the Exim Bank Ltd. The bank has established a foundation named Exim Bank foundation. This is a charitable organization, solely dedicated to the welfare of the helpless and down trodden people of the society. A certain position of the operating profit of the bank is usually provided in the foundation. The bank has actively participated in social, humanitarian activities well being of distress people at home and abroad through their foundation. The welfare activities of Exim Bank foundation are as follows: ? Income Generating Programs. ? Education. ? Health & Medicare Programs. ? Humanitarian Help Programs. Assistance for Natural Calamities Affected People and ? Zakat. Chapter – Three Activities of HR Department 3. 1 Human Resources and Management Management and human resources management are one and the same. They should never be separated, Management is personnel administration. Management has the three jobs, two of which are directly related to personnel managing workers and work management is the process of efficiently getting things done with and through other people. HRD deals with the design of formal systems in an organization to ensure the effective and efficient use of human talents to accomplish organizational goals.

There are many definitions about human resource management (HRM). One of the well known definitions offered by Michael Jucious (1984). He defined human resources management “Personnel management as the field of management which involves elements organizing, directing and controlling the function of processing, developing, maintaining and motivating a labor force”. It is process of acquiring, retaining, terminating, developing and properly using the human resource in an organization. Human resource management can be defined as a process of procuring, developing and maintaining competent human resource in the organization so that goals of an organization are achieved in an effective and efficient manner.

Human resource management is “ The policies and practices involved in carrying out the “People” or human resource aspects of a management position, including recruiting, screening, training, rewarding and appraising”. 3. 2 Duties of HRD o Acquisition functions of HRD. o Developing functions of HRD. o Motivating functions of HRD. o Maintainng function of HRD. 3. 3 Functions of HRM HR managers are performing a variety of functions. The functional areas of HR Management are changing as the time goes on. The main HRM functions include: 3. 4 Recruitment Recruitment is the process of finding and attracting qualified or suitable applicants to fill vacancies.

Recruitment is a linking process in that it tries to bring together job seekers and employees with jobs. It is a joining process in that it tries to bring together job seekers and employer with a view to encouraging the former to apply for a job to the letter. The objective of recruitment is to develop a group of potentially qualified people. To this end, the organization must project the position in such a way that job seekers respond. Exim bank Ltd. believes in the – o Process of attracting qualified job applicants. o Strategic recruitment involves the appropriate use of internal and external sources. o The process of finding and attempting to attract job candidates who are capable of effectively filling job vacancies. ? Internal Recruitment

Internal recruitment is the process of finding internal candidates and encouraging them to apply for and be willing to accept organizational jobs opening. It includes the of following things- ? Promotion ? Demotion. ? Transfer ? Separation. ? External Recruitment: External recruitment is the process of finding potential external candidates and encouraging them to apply for and be willing to accept the organizational job openings. It includes the following things- ? Employee Referral. ? Advertisement. ? Employment agencies. ? Temporary help services. ? Walk – INS. ? Professional organization. 3. 5 Recruitment policy of Exim Bank Ltd. Fresh universities post-graduates will be requested in two entry levels. MTO and TAO they will be probation for period of one year Diving Probation period.

They Will be paid a consolidated remuneration fixed the board. Recruitment for all employees ? Recruitment for all employee : A) Age: A candidate will not be more than 30 years of age in case of client’s Recruitments as an officer in case difference maximum age limits 35 years with suitable experience and physical fitness. B) Physical Fitness: No person will be appointed in the service of Bank unless he/she is declared physically fit by a competent medical authority of the bank, on ? Minimum recruitment for MTO: Candidates have no past experience must not be over 30 years of age as on the date of application. MTO and TAO should have the qualification. 1. MBA with minimum CGPA 3. 0 with second class in other exam or master degree in any discipline with minimum two 1st division and second division and not having 3rd division for any recognized Govt. / Private university.

2. Candidates securing the 1st class in masters degree / MBA / MBM with CGPA 3. 00 or above in any of the subjects appointed by the competent authority for recruitment of MTO may be appointed after VIVA / VOCE / Interview with out written test if they are sound and suitable. ? Minimum recruitment for TAO: a) Candidates not over 30 years of age and master degree obtaining minimum 10 points based on educational qualification shall be eligible for applications. b) BASIS to be followed for educational points in respect of education qualifications: Name |1st division |2nd division |3rd division | |SSC |3 |2 |1 | |HSC |3 |2 |1 | |Hon’s / Graduate |3 |2 |1 | |Masters |3 |2 |1 | ? Computers literacy: All new recruit should have minimum computer knowledge of following: Operational system: Dos and windows Word processing: MS word Spread Sheet: Lotus/MS Excel ? Grading/Marking: The selection committee will follow a grading system as follows: ) For education maximum marks is 12 out of which qualifying marks for 10 and others( no probation) b) Written test will be for 50/100 marks and 50% marks will be qualities marks c) VIVA will be for 25 marks and qualifying marks will be 15 in viva General knowledge about his / her subject will be selected. 3. 6 Selection Selection is a process hiring suitable people for job. Right man for right job is the main goal of selection. Hiring good people is particularly challenging in technology-based organization because they require a unique brand of technical and professional people. They have to be smart and able to survive in the demanding cultures of today’s dynamic organizations.

In addition, many of these “qualified” individuals are in short supply and are able to go, wherever they like once applicants have been identified, HRM must carefully screen final candidates to ensure they fit well into the organization’s culture. They realities of organizational life today may focus an on informal, team – spirited work place one in which intense pressure to complete project quickly and on time is critical and 24/7(24 hours a day a week) work mentality dominated, selection tools used by HRM need to elect out people that aren’t team players and can’t handle ambiguity and stress. 3. 7 Selection Procedures of EXIM Bank The selection process in Exim is not different from what is practiced in most organization starts with initial screening of CV’s goes on to written test and then a final interview before selecting the person.

Selection decision can result in one of the four possible out comes. Two of these outcomes are right decision and two are wrong decision. | |Decision | | |Accept |Reject | |Letter of job performance |Successful |Correct decision |Reject error | | |Unsuccessful |Accept error |Correct decision | The current selection process in EXIM bank is described below: ? Initial Screening:

The process starts with initial screening choosing from the CV’s that fulfill the specific requirements. After a vacancy is announced and CV’s are already collected from different source, the Bank starts the initial screening process . then called for written test. ? Written Employment test : The written test is taken mostly to check the candidates knowledge in the subject matter for which he is to be taken and also to check his written/communication skill for MTO position the bank seeks professional service of institute of Business administration, university of Dhaka IBA conducts the written test which includes preparing question paper arranging the logistic support needed for the test scrutinizing the answer papers etc.

After preparation of the result sheet IBA sends the passing candidates list to the bank. ? Work Sample test: For the post of trainee assistant officer IT the Bank Uses these test to assure actual performance of the job candidate’s work sample tests require the applicant to perform tasks that are actually a part of work required on the job. The test is carefully constructed by the IT division to include the major job function. ? Interview: For entry level positions the next stepes of the process is the comprehensive interview that is usually conducted by a panel comprising of the Managing Director, Deputy Managing Director, Additional Managing Director and the Head of Human resource division.

The interviews are always unstructured for any appointment letter up to Additional Managing Director, non management and all contractual employees, if not any other person is authorized for special reason. Background investigation is mostly done for the experienced candidate is another important check the employer undertakes. It includes talking to colleagues, the references former employer to make sure whether the information given by the candidate is true. ? Pre-Joining Documentation: The following documentation are obtained from the candidate prior to his joining officials from HRD are responsible for collecting the following documents. o Five Year Bond on part of the MTO. Medical report from Designated Hospital. o Verification of all Certificates. o Copy of last educational and where applicable professional certificates. o Filled up setup papers (Service Records, Declaration of fidelity employees profile. ? Probation Period: Those employees who do not here a previous banking experience have to serve a probation period for at least one year before getting confirmation as a full time employee. Those who have previous experience and not necessarily need to be trained do not go through the probation period. Sometimes the selected employee has not submitted a bond that, she/he will not leave the organization. ? Appointment:

After finishing all the selection procedures duly approved by the Managing Director or Board the Appointment offer consists of joining open period, particulars of salary, position etc. with the employment offer the required documents and pre-medical tests report are asked by the HR to bring in the day of joining. ? Confirmation: On satisfactory completion of probationary period and recommendation by the functional head the incumbent will be confirmed as the permanent employees of Exim Bank. ? Termination: If any employee are out of the job in some cases is called termination. There are certain circumstances where-even through complaint is within jurisdiction the bank can dismiss him without considering its merits. This is some time called early termination. Termination Process of EXIM Bank Ltd. : The bank any terminate the service of permanent employee by giving him/her notice in writing or salary in lieu therefore the period on under. 120 Days notice in case of subordinate staff or salary in lieu thereof. 90 Days notice for all other grades or salaries in lieu thereof. have during probation the Management may terminate the employee at any time without notice. The authority to terminate an employee of the grades from junior officer to Executive Vice President Lies with the Managing Director while that of Senior Executive Vice President and above can only be exercised by the Board of Directors. ? Dismissal:

An employee will be dismissed from the bank service if he or she is guilty of misconduct or whatsoever according to the report of the enquiry committee the concerned dismissed employee will get only the own contribution of his/her provident fund. ? Discharge on medical Ground: If an employee is incapable to continue his/her service for continues ill health mental abnormality and disorder, then the management discharge him/her from service on medical ground. He/She may be paid a ex-gratuity with other benefit with the approval of the Managing Director. 3. 8 Training & Development Training involves the change of skills, knowledge, attitude or behavior of employee.

Although training is similar to development in the methods used to affect learning they differ in the time frames. Training is more present day oriented, its focus is on individual’s current jobs, and enhancing those specific skills and abilities to in the details perform their jobs. Training is job specific and is designed to make employees more effective in their current job. Training and Development Policy of Exim Bank Ltd. are given in below: 1. Training Development. 2. Management Development. 3. Carrier Development. ? Off the job Training: • Classroom Lecture: Exim Bank Ltd. arranges the lecture of conference approach for conveying specific information, roles, procedure or method. Films: Exim Bank Ltd. arranged motion pictures as for useful training techniques. • Simulation Exercise: This bank believes any training activity that explicitly places the trainee in an artificial environment that closely mirror actual working conditions can be considered a simulation. • Experimental Exercise: Exim Bank Ltd. Says, experimental exercise are usually short structure learning experience where individuals learn by doing. • Vestibule Training: Exim Bank Ltd. Arranges vestibule training by that employees learn their job on the equipment they will be using but the training is conducted away from the actual work floor ? On the job Training:

There are two types of training uses Exim Bank Ltd. • Individual Career Development • Identifying and Organization. • Conversion into General Fields and Specific Goal. • Testing Against the Realities 3. 9 Management Development of Exim Bank a. On the Job Development: • Coaching. • Under Study. • Committee Assignment. • Job Rotation. b. Off the Job Development: • Sensitivity Training. • Transactional Analysis. • Training within the company. • Training outside the company. • Lecture Courses. • Simulation Exercise. c. Workers Development: • Coaching. • Under Study. • Committee Assignment. • Group Assignment 3. 10 Motivation Function of HRD of Exim Bank Ltd.

Motivation is the willingness to do something and is conditioned by their actions ability to satisfy same need for the individual Exim Bank Ltd. Motivation process of Exim Bank Ltd. • Unsatisfied Need • Tension • Dives • Search Behavior • Goat Achievement • Need Satisfaction • Of Tension • Job Design. • Performance Evaluation • Rewards • Job Evaluation • Compensation / Benefit • Discipline 3. 11 Compensation & Benefit An organization exists to accomplish specific goals and objectives. The individuals hired by the organization have their own needs. One is for money, which enables them to purchase a wide variety of goods and services available in the marketplace.

Hence, there is a basis for an exchange. The employee offers specific behaviors desired by the organization to meet its goals and objectives in return offer money, goods and service. Taken together, the money, goods, or services the employer provides employees constitute the employers compensation system. One goal of a compensation system is to motivate employees, yet there is tremendous variation in the value different individuals attach to a specific reward or package of rewards. Further, an individual’s values also may change over time. Compensation system consists of many elements in addition to pay for time worked these components must be coordinated to work together.

Employee compensation is a major cost of doing business up – to 80 percent for service firms and can determine the competitiveness of a firm’s product as service. The cost of living various tremendous in different geographic areas, an important consideration for firms with multiple locations. Right payment for right works, monthly payment, rewards these are the compensation principle of the organization compensation. Administrative relative to the following things: Reward & Remuneration Policy: As per their service rule there are designation wise monthly salary package that include basic pay, house allowances, medical allowances, leave fare assistance and so on. Festivals Eid-Ul-Fitar & Eid-Ul-Azha. Annual Increment policy:

As per service rule an annual increment is given to a confirmed and regular employee provided she/he does not have any adverse report during the previous year. Special Reward Policy: Includes accelerated promotion, special skill promotion training, gold medal award etc. the best performer of a year are awarded gold medals and accorded certification of congratulation at the end of the year. Employee welfare and benefit policy: • Gratuity: All regular employees who have banking experience of at least 7 Years are entitled to gratuity. As per service rules,an eligible employee gets a gratuity an amount equal to his/her two month’s basic pay for each year service in our bank. Provident fund: Each member contributes to the provident fund a sum equal to 10% of the basic salary payable to him / her per month and such percentage is deducted by the bank from the salary of employee at the time of payment there of. The bank contributes to the fund a monthly sum equal to 10% of the basic pay of each employee. • Group Insurance Policy: Exim Bank Ltd. Have a fund named Employees Social Security Superannuation Fund that provides insurance to the employee on his/her family in case of death, disability or disease. Besides, there is another group insurance type arrangement her to take care of the employees house building investment.

There is another fund called Employees House Building Investment Safety Scheme. • Other Benefits: As per the service rules an employee after ulfilling same criteria can enjoy car facilities from the bank under the transport policy, Midlevel Executive can purchase Car taking investment facilities from the bank whereas top-level Executives are provided cars free from the bank. 3. 12 Performance Appraisal System (PAS) Performance appraisal system is the tool by which we measure the performance of and individuals and identity the gaps and plan future development in order to enable a better feet between the jobs and the incumbent organizations require consistent levels of high performance from their employee in order to survive in a highly competitive environment, performance refers to an employees accomplishment of assigned tasks.

Performance meaning do a job effectively and efficiently. PA is a process of evaluating an employee’s performance of a job in terms of its requirements. It provides the basis for assessment of employee contribution, coaching for improved performance and distribution of economic rewards. It refers to the outcome of the behavior of employees. This performance appraisal means deciding the value of word done by an individual. It is a process by which organizations evaluate individual job performance. 3. 13 Method of PA [pic] • Setting Performance Standard: The appraisal process begins with establishment of performance standards in accordance with the organization’s strategic goals.

Appraisal system required performance standards, which serve as benchmarks against which performance is measured. To be effective standards should relate to the desired result of each job. Job analysis uncovers specific performance standards by analyzing the performance of current employees. If performance standards are not job related, the evaluation can lead to inaccurate or biased results, harming the managers’ relationship with them employees and violating equal environment opportunity rulings. • Communicating Performance Expectation: Once performance standards are set, it is necessary to communicate these expectations, it should not be part of the employee’s job to guess what is expected of them. Employees can be involved in setting standards.

It is important to note the communication is a two way street: mere transference of information from the supervisor to the employees regarding expectation is not communication. To make communication effective, feedback is necessary from the subordinates to the manager. • Measuring Actual Performance: The next stapes in the appraisal performance is the measurement of performance. To determine, what actual performance is, it is necessary to acquire information about it. We should be concerned with how we measure and what we measure. Four common sources of performance:- – Personal Observation. – Statistical Reports. – Oral Reports. – Written Reports. • Comparing actual Performance with the Standards: The fourth step is the comparison of actual performance with standards.

The point of this step is to note deviations between standard performances and actual performance so that we can proceed to the fifth step in the process – the discussion of the appraisal with the employees. • Discussing the Appraisal results: A necessary requirement of the appraisal process is employee feedback through an evaluation interview. Evaluation interview are performance review sessions that give employees essential feedback about their past performance or future potential. Without feedback, improvement in human behavior is not likely and HR department will not have accurate records in its HR Information System on which to base decisions ranging have accurate records in its HR information system on which to base decisions ranging from job design to compensation.

The evaluator may provide this feedback through several approaches: tell and sell, tell and listen and problem solving. Managers must create a supportive environment to put employee at case. Presenting an accurate assessment to the employee is challenging tasks. • Initiative Corrective Actions: The final step in the appraisal is the identification of corrective action where necessary. Corrective actions can be of two types: One is immediate and deals with symptoms, and the other is basic, which deals with causes. Here we mention the following bases of promotion are used in this organization Seniority, loyalty, Seniority and Performance, Efficiency, Seniority and Efficiency.

This organization have career counseling program. This senior member of this organization play mentoring role to guide juniors in building their career. Communication is the bridge it is the principle of the organization. There are some methods used in Communication. Which are mention here:- ? Notice Board ? Staff Briefing. ? The Suggestion program. ? Magazines and News Letter. ? Presentation. Chapter – Four My position My Position & Duties I was assigned for my doing Internship in Exim Bank limited for the period of 90 days starting from 25 January, 2010 to 24 April, 2010, Mirpur Branch. In internship period I had no specific place. So I had no fixed duties in the organization.

I worked under a Manager of Mirpur branch and I observed his different types of activities. The working environment place of Exim Bank Limited is very much friendly. Every personnel of the HR Division was very much busy but they always tried to help me from their experience. In this organization there are three HRD functions. Those are Acquisition function of HDR, Motivation Function of HRD, Maintenance function of HRD. Human Resource Planning is the process by which an organization ensures that it has the right number and kinds of people, at right place, at right time capable of effectively and efficiently completing those tasks that will help the organization achieve its overall objectives. Exim bank ltd. orks for the development of its executives or potential executives in order to enable them to be more effective in performing the various functions of management. Chapter – Five SOWT Analysis SOWT Analysis of Human Resource Division of Exim Bank Limited 5. 1 Strengths Open HR Manual: The Human Resource Manual of Exim Bank is open for its entire employees giving total understanding of the terms and condition of the organization to its entire employees to assists the benefits and growth they can ever achieve and the role of Human Resource Department with all other divisions of the organization . This HR manual is uploaded in the internal website of Exim Bank Limited.

Empowered Work Force: The Human Resource of Exim Bank is exactly well thought and perfectly managed. As from the very first, top management believed in empowered employees, where they refused to put their finger in every part of the pie. These employees are not suffocated with authority but are able to grow as the organization matures. Strong Bonding and Belongingness: Exim Bank employees are one of the major assets. The employees of Exim Bank have a strong sense of commitment toward organization and also feel proud and a sense of belonging towards Exim Bank Limited. This strong organizational culture of Exim Bank is a main strength of the organization.

Information Technology: Online banking e-mail and personal computer for all employees enabled the employees work easier and faster with full of professionalism. All kinds of benefits, salaries monetary rewards are directly given to employees’ bank account through flex cube. Different Staff Loans: There is a set of staff loans in Exim Bank which increase the employees’ satisfaction in terms of monetary which enabled them to work more stress free and put dedication. Employee Evaluation: Employee evaluation process by Human Resource Division became strength for its fair judgment and put trust among the employees of other department on HR Department.

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